Catering Invoice Templates

Writing a catering invoice isn’t much different than writing an invoice for other service businesses. Simply list all your expenses and clearly state each price with the needed tax rate. Then, list the sum of all costs at the bottom of the invoice. A simple catering invoice template by FreshBooks makes this whole process significantly faster.

A catering invoice can be used to bill people who hire catering services. This could be for weddings, business meetings, birthday parties, or anything in between. If a big event needs food, it needs catering, and a catering invoice ensures that the people who provide the service get paid for their work.

Having a catering invoice provides clear documentation of how much your client owes you for your services. Unless you provide free catering, you’ll want explicit documentation that sets your payment terms and states your total price.

While there are no legal requirements for what must be included on an invoice in the US, you should follow the best practices. The only legal requirement is that your invoice must clearly state “invoice” to be valid. You should still include:

• Your business name
• A short description of your services
• Your contact details
• Customer details
• Any company logos or fun graphics you want

FreshBooks makes it easy to add all that and more with a simple-to-edit catering invoice template.

To keep track of all your invoices and payments, you’ll need accounting software or some very good spreadsheets. FreshBooks software makes tracking all invoices and payments owed much easier. We also let you create your invoices in a wide range of formats, including Excel, Word, PDF, Google Docs, and Sheets.

Invoices are never inherently legally binding. However, they do become legally binding if both parties agree to the payment terms. So, you’ll know your catering invoice is legally binding when your client agrees to your payment request in writing.