Non-Profit Invoice Templates

Regulations for non-profit organization invoicing can differ depending on your area. A non-profit organization must adhere to their area’s tax laws and regulations. They must also provide accurate and honest transaction details when invoicing and maintain transparency. This includes providing accurate contact details, donor information, goods or services provided in the transaction, costs, and payment details. 

A non-profit organization can offer a diverse range of accepted payment methods on their invoices. This may include credit cards, debit cards, checks, bank transfers, and online payments. Offering a wide range of accepted payment methods can assist in receiving timely payments from clients. FreshBooks invoicing software allows you to get payment directly when sending an invoice for added convenience.

Non-profit organizations may need to include tax information on invoices dependent on the local laws and the nature of the transaction. There may be some instances where a non-profit organization is exempt as they do not pay taxes—however, it’s best to consult with your local tax authority to ensure accurate compliance.

Non-profit and charitable organizations can charge interest on overdue invoices as long as it is included in the payment terms. Outline the interest charges applied to past-due balances when filling out your invoice. This allows for transparency between parties and makes the customer aware of the potential charges.

Yes, non-profit organizations can issue invoices for in-kind donations that detail the donation amount of goods or services. These invoices serve as documentation for the value of the donations pledged to charity organizations, which is helpful to the non-profit organization in organizing billing and the donor to keep track of tax-deductible donations.